Attendance Overview : Aequitas Solutions

The Attendance Suite provides users with tools to record, manage, and monitor student attendance across schools. Applications in this suite include, but are not limited to, Class Attendance, Class Attendance Monitor, Student Attendance, and a variety of supporting reports.

Users unsure where to begin can review the application descriptions below. Reports are listed alphabetically at the end of the list. Additionally, documentation can be accessed through the navigation pane on the left.

Advisory Class Attendance: Allows teachers to record attendance for students during advisory meetings, with options to post attendance back to the student’s scheduled class based on district preferences.
Attendance Recovery: Enables districts to calculate and report recovered attendance time, applying accrued minutes to student absences based on state rules and displaying results in attendance summaries and CDE reporting.
CA Attendance Summary Calculation: Examines student enrollment and attendance data and creates report detail records used to generate CA District Attendance reports.
CA District Attendance Report Generation: Calculates line totals for the CA District Attendance CDE Form, identifies when caps are exceeded, allows adjustments, archives results, and supports printing of detail reports.
Class Attendance: Allows teachers to record attendance.
Class Attendance Monitor: Provides an at-a-glance view of attendance status.
Drop-In Attendance: Allows teachers to add students to a roster on the fly and record attendance with entry and exit times, optional attendance codes, and notes.
Drop-In Attendance Setup: Allows the setup of the Drop-In Attendance application.
Mass Attendance: Enables users to record attendance for a specified date and period range for individual students or groups of students.
Student Attendance: Allows office clerks and authorized staff to record student attendance, with teachers limited to their scheduled classes.
Time Tracker: Enables the collection of student attendance time for a set of specified classes.
Truancy Tracking: Enables districts to produce customized letters and/or emails for students that meet a pattern of absences qualifying them as truant based on district-specific rules.

Attendance Reports

ADA/ADM Aggregate Summary Report: Aggregates ADA/ADM summary data from multiple tracks district-wide, with subtotals by attendance category and grade level, for internal auditing ahead of state ADA reporting.
ADA/ADM Audit Report: Calculates Average Daily Attendance (ADA) and Average Daily Membership (ADM) for state funding by comparing possible attendance days with actual days attended for one or more schools and tracks.
Attend Roster 1 Week: Produces a one-week class roster starting on a selected date, showing existing attendance or printed as a blank attendance roster.
Attend Roster 2 Week: Produces a two-week class roster starting on a selected date, showing existing attendance or printed as a blank attendance roster.
Attendance Audit: Lists changes made to student attendance records, filtered by attendance date range and/or change date range.
CA District Attendance Audit: Checks attendance data for accuracy after the CA Attendance Summary Calculation, reporting summary, weekly, or student detail grouped by factors such as school type, school, and grade.
CA District Attendance CDE Form Report: Previews and prints the Report of School District Attendance (J-18/19) from generated report data, in either the official CDE format or a detail format.
CA Monthly Accumulative Attendance Report: Analyzes how daily attendance accumulates toward annual ADA for a selected attendance month or range of months.
Calculate Attendance Report: Calculates and prepares attendance data for state reports, such as the California J-18/19, and for internal audit reports, with the option to print the report without recalculating.
Class Attendance Analysis Report: Produces a pivot table of student class attendance by attendance type and code for a specified date range.
Class Attendance Counts Report: Displays class rosters with total absence and tardy counts for each student for a specified date range.
Class Attendance History Report: Lists changes made to attendance records by class, showing each original and replacement record with who posted it and when.
Class Attendance Spreadsheet Report: Produces class rosters with each student’s attendance records for a defined date range, or a blank class attendance collection roster.
Collection Status Report: Lists the course sections for which attendance has or has not been taken on a selected date.
Daily Call Report: Lists students with selected attendance codes posted for a specific day or date range, helping attendance clerks audit daily attendance.
Daily Class Attendance Listing Report: Lists students in the selected classes with attendance marks for a date range, showing the codes for each period to help faculty spot attendance patterns.
Daily Student Counts Report: Produces a pivot table of the number of students present or scheduled for one or more periods each day.
Drop-In Attendance by Student Report: Produces a sortable view of individual student attendance recorded through the Drop-In Attendance application.
Drop-In Attendance Class Roster Report: Provides a sortable view of attendance recorded through the Drop-In Attendance application.
Excessive Absence Report: Lists students in a class whose absences, or other selected attendance codes, meet a user-defined threshold for a date range, with optional letters and emails to parents or guardians.
Master Absence List Report: Lists the attendance codes entered for a date range and track, with the students, grade levels, and periods for each code and an optional call list format.
Monthly Hours Attendance Report: Lists total attendance hours for students in positive or negative attendance tracks for a date range, primarily for claiming reimbursement for present hours.
Perfect Attendance Report: Lists students with perfect attendance for a defined date range based on user-defined present codes and absence limits.
Phone Log Report: Lists absences entered through Mass Attendance from parent or guardian phone calls, with options to include the caller, relationship, absence reason, and remarks.
Student Attendance History Report: Displays student attendance in a grid by period, by period with the day’s schedule, or by class to help identify attendance patterns.
Student Attendance Summary Report: Prints detail and/or summary student attendance data for a defined date range from data generated by Calculate Attendance.
Student Attendance with Notes Report: Lists student attendance records that have an associated note for a selected date range, including course, period, date, and attendance code.
Student Class Attendance Summary Report: Summarizes class attendance for selected students for a date range, with an optional attendance code legend and teacher signature line.
Time Tracker Attendance Hours Summary Report: Breaks down the attendance hours recorded for a Time Tracker class by time type for a selected date range.
Time Tracker Class Attendance Counts Report: Prints a Time Tracker class listing with each student’s code counts or hours by time type for a selected date range.
Time Tracker Class Attendance Spreadsheet Report: Prints a class roster showing the Time Tracker data entered for each student in a spreadsheet format for selected time types.
Time Tracker Student Attendance Summary Report: Displays Time Tracker data for an individual student in a class for a selected date range, with optional total hours and a teacher signature line.