Problem

Today's Q-Tip is of interest for those who make changes to districts courses like making a course "Inactive" for the next school year, yet summer school might be still going.

Issues with making changes like setting the status of a course to "Inactive" and creating a new Course History record can cause issue if the course is currently being used. One such report we know will have issues is the Class Attendance Spreadsheet and I am sure there are plenty of other reports or applications that may not behave as expected.

Solution

If a course should be changed to be "Inactive" it is always best practices to set the new date for when the course will become "Inactive" to be after all schools who are using the course have completed. 

Note

Due to the timing of this, you could have next years school year with master schedule sections already built with this course that is now being made "Inactive". If this is the case it is best to find these sections and remove any student schedules and then delete the sections from the master schedule manager and lastly remove the course from Track Course Setup. This will ensure the course is no longer used and because it has been updated to be "Inactive" no schools can add the Inactive course through the Track Course Editor.

If anyone has questions about today's Tip, please submit a helpdesk ticket and our support team will be happy to assist you.