CALPADS Submission Overview : Aequitas Solutions

CALPADS Calendar with current year dates may be found here.
CALPADS documentation for each submission may be found by clicking the submission name in the chart below, i.e. ‘Fall 1’.

Scroll down to the second table for CALPADS Extract Descriptions

Submission	Primary Data Required	Q Extracts for Submission
Fall 1	Current School Year (Census Day) Enrollment Counts English Language Acquisition Immigrant Counts Free/Reduced Eligibility Special Education Prior School Year Dropouts	Student Enrollment [SENR] Student Information [SINF] Student English Language Acquisition [SELA] Student Program [SPRG] SENR and SINF files must be sequentially submitted and posted first. Once these files are submitted, all other files can be uploaded, per CALPADS.
Fall 2	Student Course Enrollments Staff Assignments and FTE English Learner Education Services Postsecondary Outcomes for prior year grads who were CTE Completers	Staff Demographics [SDEM] Staff Assignments [SASS] Course Section Enrollment [CRSE] Student Course Section Enrollment [SCSE] Postsecondary Status [PSTS] All Fall 2 Files must be submitted and posted in the sequence listed, except PSTS, per CALPADS.
End-of-Year (EOY) 1	Course Completion for Grades 7-12 CTE Participants, Concentrators, Completers Work-Based Learning Indicators	Staff Demographics [SDEM] Course Section Completion [CRSE] Student Course Completion [SCSC] Student Career Technical Education [SCTE] Work-Based Learning [WBLR] All Files must be submitted and posted in the sequence listed above, per CALPADS.
End-of-Year (EOY) 2	Program Eligibility Participation	Student Program [SPRG]
End-of-Year (EOY) 3	Student Incidents Cumulative Enrollment Student Absence Summary One-Year Graduate and Completer Counts Count of EL Reclassification during School Year Homeless Students	Student Incident Summary [SINC] Student Incident Result [SIRS] Student Offense [SOFF] Student Absence Summary [STAS] Student Program [SPRG] (for Homeless Students) Student English Language Acquisition [SELA] (to update possible RFEP, ADEL students) Student Enrollment [SENR] (to close out enrollment records at the end of the academic year) Incident files must be submitted and posted in the sequence listed above, per CALPADS.
End-of-Year (EOY) 4	Special Education Postsecondary Outcomes for Students with Disabilities (SWD) Prior Year Completers	Post Secondary Status [PSTS] Special Education related files will come from the Special Education System and be sent to CALPADS through API, not Q. Maintain updated Student Enrollment and Information.

CALPADS Extract Descriptions

Extract	File	Latest Version	Description
State Student Identifier Request	SSID	15	Used to request a Statewide Student Identifier (SSID) for a student new to your district.
Student Enrollment	SENR	16	Used to manage student enrollments. It should be run regularly to keep enrollment information current in CALPADS.
Student Information	SINF	15	Used to submit demographic information about each student. It should be submitted when a student is assigned a new SSID and any time demographic data changes.
Student Program	SPRG	13	Used to submit program information about a student. Program eligibility or participation data is submitted depending on the specific program and time of the collection.
Staff Demographics	SDEM	13	Used to submit demographic data about a staff member. Only active employees at any time during the current academic year should be included in the submission.
Staff Assignments	SASS		Used to submit assignment data about a staff member. Only active employees should be included in the submission.
Course Section Enrollment	CRSE	16	Used to submit course section data. Course enrollment data must be submitted in the fall. Course section information should be included for all course sections in which students are enrolled as of Information Day.
Student Course Section Enrollment	SCSR	11	Used to submit student course section data. Student course enrollment data must be submitted in the fall. Student course section information should be included for all course sections in which students are enrolled as of Information Day.
Course Section Completion	CRSC	16	Used to submit course section data. Course completion data must be submitted at End of Year. Course section information should be included for all course sections that were completed by at least one student during the school year.
Student Course Section Completion	SRSC	11	Used to submit student course section data. Student course completion data must be submitted at End of Year. Student course section information should be included for each course completed by a student during the school year.
Student Career Technical Education	SCTE		Used to submit Career Technical Education (CTE) information about a student.
Student English Language Acquisition	SELA	16	Used to submit English Language Acquisition information about a student including Primary Language, ELA Status, and ELA Status Date. It should be submitted when a student's ELA Status changes.
Student Absence Summary	STAS	13	Used to submit Student Absence Summary information for the entire school year.
Postsecondary Status	PSTS	12	Used to submit employment and educational status after completing secondary education in the prior academic year for those students who were involved in CTE or CA Partnership Academy programs.
Student Incident	SINC		Used to submit student incident information for discipline and instances of restraint or seclusion.
Student Incident Result	SIRS		Used to submit student incident result information for discipline incidents and instances of restraint or seclusion.
Student Offense	SOFF		Used to submit student offense information for discipline incidents.
Work Based Learning	WBLR		Used to submit Work Based Learning completion information for students.

Q Academy Live - CALPADS 101 - September 2025